Planning a Corporate Summer Party – The Ultimate Checklist

Have you been tasked with organising the annual summer work party this year? Fear not. Our checklist will guide you through grey clouds of doubt to the sunny climes of […]

Have you been tasked with organising the annual summer work party this year? Fear not. Our checklist will guide you through grey clouds of doubt to the sunny climes of smugness when it all goes with a bang. You’ll be sipping the frozen margaritas under palms in no time.

Party

What are your goals? Is it a bash to congratulate the team or a larger-scale networking affair? Are you launching a product or wooing clients? Set the objectives and plan accordingly. Laid-back fun or dressed up and swanky? Exactly who your audience is will decide this.

Select the optimum event date. Bag a summer afternoon - preferably a Friday - so people can clock off early and stay out late.

Source the venue. Outdoor bar, riverside restaurant, members club, cocktail garden, riverboat, country manor. Do you want a blank canvas you can decorate on a theme or a venue that’s more ready to go? You’ll want to get in nice and early before the crowds. Everyone throws a summer party!

La Rouge Tent

Choose your theme. Tropical, Hawaiian, Mexican, Texan BBQ or a classic British picnic. A summer party is all about al fresco drinks and nibbles so you if you have a specific cuisine that you know is a crowd pleaser, use that to inspire the theme.

Bar

Interior La Rouge Tent

Send invitations and confirm numbers. Invitations on theme would be nice. Palm trees, cacti, martini glasses, sunglasses. Keep it light and fun. It’s a party!

Book your caterer. Make sure they can handle dietary requirements and that there’s a good mix of healthy and decadent food available. You want to please everyone. Check if the caterer can source compostable dining ware.

Caterer

With those crucial things organised, you may have a bit of breathing space while you think about the entertainment. A DJ or band? Roaming musicians? A mariachi band? Do you imagine a packed dance-floor or laid-back jazz quartet while people sip champagne? Or are you imagining tea and cakes on the grass with acoustic accompaniment? What is your vibe? The tech team bickering over their Spotify playlists is NOT your vision.

Music Entertainment

Book the sound system. Consider whether you’ll need mics for speeches or satellite speakers outside the venue. Keep the volume moderate. You don’t want people to have to shout at each other and it’s not a nightclub. It should be fun but not intrusive. The cost of those extra bass bins can go on another case of rosé. 

Build a basic event website. You can use this to gather RSVPs as well as listing the details. You can also add all the photos here after the event. Creating a Facebook event does a similar job.

Book an events specialist to decorate your venue. The Arabian Tent Company can dress bars and restaurants to absolutely any theme, transforming your party and adding ultimate wow! factor.

Plan the drinks. Do a few drinks well. Create a ‘company cocktail’ named after the business or product. Supply luxurious softs so the non-drinkers don’t feel left out. The range of non-alcohol beer is amazing these days. Consider buying kegs for the bar directly from micro-breweries - it will be cheaper, far cooler and supports an independent local business.

Cocktail

Finally, check the weather and plan accordingly. Book in some last-minute parasols, garden shades or a stretch tent if it looks like it might rain. Equally, a bit of shade will be welcome so consider a canopy for the outdoor space.    

Gorgeous Sunny Party Day

Have fun!

Evening Party

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Katherine

Events Director and Founder

Katherine is the founder of Arabian Tents and her day is a whirlwind of meeting clients, writing emails (lots of them!), brainstorming décor ideas and snatching moments to feel very lucky she loves what she does.

When throwing a party it’s always colourful, inviting, warm and relaxing – she loves the Purple Palace interior as it apparently looks good against everyone and she makes sure there is always a ‘surprise’ for guests, whether it be a secret room to discover, an alternative performance or after-dinner liqueur treats. She believes that people parties are important and moments at them are remembered for the rest of people’s lives, so it’s important to break the ice as fast as possible and get on with having fun! The next project she’s working on is a new structure design that should be manufactured and ready to be unveiled to the world next year!

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